Legal Cashier / Accounts Assistant

Job Title: Legal Cashier / Accounts Assistant

Reporting to: Finance Manager

Based at: 9 Cathedral Road, Cardiff

Hours: 37.5 hpw 
Monday – Friday, 9am – 5.30pm with 1 hour for lunch

Salary: TBC

Benefits:

• 25 days holiday per annum, plus statutory and bank holidays
• Private medical insurance (option to add family members at own cost)
• 3% pension contribution
• Death in service cover
• Company sick pay of up to 4 weeks per year

Purpose of Role:

The primary function of this role is to support the Finance Manager in the day-to-day financial operations of the firm, processing accounts transactions and assisting with month-end and year-end procedures.

Key Tasks:

Daily:

• Preparing/typing client invoices as directed by fee earners
• Monitoring bank accounts for monies in and assigning them to appropriate clients and matters
• Processing CHAPS / BACS transfer requests, ensuring appropriate sign off has been obtained
• Posting supplier invoices and processing payments onto the practice management system, ALB
• Posting and paying client disbursements onto ALB
• Managing client and office bank accounts, transferring money between them as appropriate
• Banking cheques
• Preparing reports as required
• Monitoring client balances
• Liaising with suppliers as required

Weekly:

• Processing expenses claims
• Managing and reconciling petty cash
• Chasing aged debt
• Liaising with fee earners re billing and aged debt
• Chasing up un-cashed cheques

Monthly:

• Assisting with month end processes
• Conducting bank reconciliations mid-month and at month end
• Keeping all central registers up to date as required by auditors

Annually:

• Assisting in year-end preparation and audit, reconciliation and reporting
• Dealing with year-end queries

Technical Ability:

Essential:  

• Experience of working in a professional office environment
• Strong working knowledge of Excel, Word and Outlook
• Good working knowledge of a practice management database
• Experience of managing sales and purchase ledger
• Experience of conducting bank reconciliations
• Experience of credit control

Desirable:  

• Working knowledge of Solicitors Accounts Rules
• Working knowledge of ALB

Person Specification:

Essential:

• Consistently works to a high level of accuracy
• Able to prioritise work to ensure that daily, weekly and monthly deadlines are met
• Able to use own initiative
• Excellent customer service skills
• Highly organised and able to work under pressure, particularly at month end
• A completer-finisher
• Willing to ‘muck in’ as required
• Understands the commercial nature of the business, and therefore the need for professionalism