Governance Officer – fixed term 1 year

Reports to: Senior Governance Officer

Responsible for:  n/a

Overall Job Purpose:   

As part of the Governance Team, to lead on the Governance administrative support provided to the Group’s.  Delivering an efficient service to Board Members and staff to help ensure good governance and best practice is achieved.

Key Responsibilities:

Member Services: 

• Provide professional, high quality, overarching governance support to the Barcud Group Board Members, to include:
• Organisation and servicing of meetings, including virtual meetings, room bookings, overnight accommodation and refreshments.
• Liaising with the Board Chairs and Executives to set Board Agendas and to ensure reports are produced and distributed to Board members within agreed timescales.
• Prompt production and distribution of minutes and action lists from meetings.
• Assisting the Senior Governance Officer with Board member training in accordance with the corporate training plan and maintaining training and attendance records.
• Arrange and co-ordinate subsidiary Board Member appraisals, alongside that of Barcud.
• To co-ordinate and take part in meetings with the Chairs and Director/Chief Officer following appraisal process to understand skills and succession needs.
• Maintaining and assessing skills matrices for the Subsidiary Boards and assisting with recruitment of new members.
• Maintaining the equality and diversity records of Members and reporting to Board.
• Provide advice and guidance to Members on governance matters.
• Undertake specific research as required by Board members.
• To maintain good communication with the Director/Chief Officer of the subsidiaries to ensure shared knowledge and understanding of governance issues and initiatives.

Governance team: 

• Deputise for the Senior Governance Officer when required, to provide Governance support to the Barcud Board and Sub Committees and Barcud Leadership Team.
• Provide peer support for the Corporate Compliance Officer, to include logging and assigning corporate complaints and collation of Welsh Government returns.
• Provide administrative support to the Director of Corporate Services as and when requested.
• Assist with the maintenance of Corporate records, including maintaining Corporate Compliance and Governance Registers.
• Arrange for documents to be signed under seal as and when required.
• Assist with the review of Barcud’s Group Policies and research into any legislation and sector advice required.

People: 

• The post holder will regularly be expected to work unsupervised and to be able to manage their own time efficiently and effectively.
• The post holder will be expected to adopt a flexible attitude to the duties which may be varied subject to the needs of Barcud and in keeping with the general profile of the post.
• The post holder will promote a high-performance culture that drives continuous improvement and efficiencies.
• Communicating the priorities, plans, vision and objectives of the Group to ensure effective delivery to the agreed service standards and targets.

Corporate: 

• Promote, develop and manage effective partnerships with internal and external stakeholders to achieve continuous improvement in the provision of services.
• Promote Health and Wellbeing initiatives throughout the organisation.
• Provide excellent customer service to all internal and external customers.
• Work within the Group’s equality, diversity and inclusion policies at all times and in all aspects of service delivery and employment.
• Ensure that the Group and its employees comply with all legal, statutory and regulatory requirements along with best practice.
• In all aspects of the Group’s work, to promote effective communications, excellence in customer service, and a focus on continuous improvement.
• Carry out such other duties and responsibilities as may reasonably be requested.

This job description is not intended to be an exhaustive list and in view of changing demands, legislation, and regulations, the duties may be reviewed and revised as
deemed reasonable and appropriate.

Hours and Contract Type: 37 Hours, Full Time, fixed term for one year

Closing date: 3 February 2025 (midday) (Please note that applications received after this deadline will not be accepted).

Interview Date: 13 February 2025